Computer-implemented process of reporting injured worker information

ABSTRACT

Predefined lists of selected variables are created and interrelated to produce incident reports. The lists are created and modified through the use of formatted computer screens or input forms, and the reports are produced through the use of formatted computer outputs or output formats. The lists include accident-related information such as industry types, occupations, safety teams, attendance codes, types of injuries, body parts affected, types of incidents, site conditions, accident causes and safety reminders. The input forms often correspond directly to the types of lists, so that there is a form through which the list of industry types is created and/or modified, and another form through which the list of occupations is created. In addition, there are input forms that allow creation and/or modification of several lists at one time, particularly when each element in one list is directly associated with one element from another list. The output formats include agency-related formats such as an OSHA (Occupational Safety &amp; Health Administration) No. 200 report, and statistical summaries used for managerial decision making. The statistical summaries may be textual or graphical, or a combination of textual and graphical.

CROSS-REFERENCE TO RELATED APPLICATIONS

This application is a continuation of U.S. patent application Ser. No.09/557,878, filed Apr. 24, 2000 and entitled “Computer-ImplementedProcess of Reporting Injured Worker Information”, which is acontinuation of from U.S. patent application Ser. No. 08/684,217entitled “Computer-Implemented Process Of Reporting Injured WorkerInformation” filed on Jul. 19, 1996, which claims priority from U.S.Provisional Patent Application Ser. No. 60/001,281 entitled “IncidentReporting System” filed on Jul. 19, 1995.

TECHNICAL FIELD

This invention relates generally to the organization, coordination andpresentation of data related to workplace incidents such as accidentsresulting in worker injuries. For example, the invention includes amethod of prompting a user for information about the workplace such asemployee identification, accident and injury classification, andeducational and precautionary actions to be taken. The invention alsoincludes a method of prompting a user for information necessary tocomplete accident reports of the type required by federal, state andlocal agencies, and reports useful for making managerial decisions aboutthe workplace. The recording and reporting of statistics about suchincidents is both necessary to comply with governmental regulations, anduseful to evaluate and improve workplace safety. The present inventionprovides a system for the administration and support of the industryprocess known as light duty/restricted duty/recurrence of injuryrecording, analysis and reporting.

BACKGROUND ART

In the past, a myriad of paper and paperless forms have been developedand used to aid in this process. For example, OSHA (Occupational Safety& Health Administration) form No. 200 is a fill-in-the-blanks form, withblanks for specific information about a given accident, such as the nameof the injured, the type of injury, the severity of the injury and theextent of any resulting absence from work. While it is relatively simplefor a user to complete the form, only the most experienced user is ableto complete the form with any type of standardization. Furthermore, itis difficult to coordinate such standardization among disparate users,as is desirable in a large, multi-plant workplace. Computer databaseshave also been used to track employee information and accidentstatistics. However, no method has, prior to the present invention,interrelated predefined lists of the possible variables used in accidentreporting to repeatably produce consistent accident reports, nor has anypreviously done so using a plurality of defined lists of such variablesstored on a computer.

DISCLOSURE OF THE INVENTION

The present invention includes predefined lists of selected variables,the methods of creating and interrelating such lists, and the methods ofusing such lists to produce incident reports. The lists are created andmodified through the use of formatted computer screens, referred toherein as input forms, and the reports are produced through the use offormatted computer outputs, referred to herein as output formats. Thelists include accident-related information such as industry types,occupations, safety teams, attendance codes, types of injuries, bodyparts affected, types of incidents, site conditions, accident causes andsafety reminders. The input forms often correspond directly to the typesof lists, so that there is a form through which the list of industrytypes is created and/or modified, and another form through which thelist of occupations is created. In addition, there are input forms thatallow creation and/or modification of several lists at one time,particularly when each element in one list is directly associated withone element from another list. The output formats include agency-relatedformats such as the OSHA 200 report discussed above, and statisticalsummaries used for managerial decision making. The statistical summariesmay be textual or graphical, or a combination of textual and graphical.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 is a conventional user workstation that may act as ahardware/firmware platform for the software of the present invention,including an accident reporting system and invented method and apparatuswhich forms a part thereof;

FIG. 2 is a control flow diagram of the software of the presentinvention;

FIG. 3 is an example of a form through which information is added to alist as part of the present invention;

FIG. 4 is an example of an OSHA 200 form produced by the presentinvention;

FIG. 5 is an example of a graphical accident analysis by nature ofinjury, produced by the present invention;

FIG. 6 is an example of a graphical accident analysis by type ofaccident, produced by the present invention;

FIG. 7 is an example of a graphical accident analysis by day of theweek, produced by the present invention;

FIG. 8 is an example of a textual/graphical accident analysis showingthe status of accident investigations, produced by the presentinvention;

FIG. 9 is an example of a textual report showing the vital statisticsfor employees, produced by the present invention;

FIG. 10 is an example of a textual accident analysis listing a synopsisof each accident by period, produced by the present invention; and

FIG. 11 is a data flow diagram of the present invention.

FIGS. 12-71 are illustrations from the operating instructions of apreferred embodiment of the invention.

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT

Referring first to FIG. 1, a user workstation is shown generally at 10,including a general-purpose computer typically providing a digitalprocessor 12 containing an arithmetic logic unit (ALU) and variousregisters typically including register stacks, scratchpad memories andaccumulators. Skilled persons also will appreciate that the workstationalso typically will provide computer memory such as mass data storage14, e.g. a hard or flex disk drive 14 a, 14 b, or both, as well as aquantity of read-and-write semiconductor memory (RAM) 16 (shown inoutline as residing within workstation 10 and its housing 18) in whichapplication programs reside for execution by processor 12. Finally,skilled persons will appreciate that the workstation also typically willprovide one or more user interfaces or display mediums such as a videodisplay terminal (VDT) 20, a keyboard 22 and an associated displaycursor control system 24 including, for example, a mouse or joystick 24a, 24 b, or both. In addition to disk drives 14 a and b, RAM 16 and VDT20, other computer output mediums might be included such as printers,communication networks or other storage devices. All such conventionalhardware, firmware and software-executing-on-a-hardware/firmwareplatform architectures for the accident report system of the presentinvention are contemplated, and all are within the spirit and scope ofthe present invention.

Referring now to FIG. 2, a highly simplified control flow diagram isshown of the software executed on user workstation(s) 10 of the presentsystem. The software is preferably stored on mass data storage device14, then loaded into RAM 16 by digital processor 12. The representedsteps of displaying control panels, forms and reports are logicaldisplays, generated by digital processor(s) 12 on one or more VDTs 20 atone or more user workstations 10. The user would then be able to reviewthe information on VDTs 20 and modify the database(s) stored on massstorage device(s) 14. This is done through the use of input devices likekeyboards 22 or display cursor control systems 24.

A step of system startup 26 includes a verification of databaseintegrity by determining if any other users currently are attached tothe database, and to verify that all required elements of the databaseare available. After startup 26, there is a check to determine if anyrecent incidents have occurred, at 28. If such an incident has occurred,then the incident form is accessed and displayed at 30. If there is norecent incident, or if review of such a recent incident is completed,control is then transferred to the main control panel 32, anotherlogical display operated on by the user through keyboards 22 or displaycursor control systems 24.

One option at control panel 32 is to check again to determine if thereare any recent incidents by returning to step 28. A second option is todirect the operation of the program to selecting an input form, at 34.Once such an input form has been selected, it is displayed at 36. Whenthe user is done reviewing the displayed form, another input form may beselected at 34. Alternatively, there is a return to the main controlpanel at 32.

A third option from the main control panel is to direct control toselecting a report format, at 38. A selected report format is displayedas indicated at 40, after which control is returned to selecting areport format at 38. As with selecting an input form at 34, control cannow be returned to the main control panel at 32.

Cross-transfer of control is available from selecting an input format 32directly to selecting a report format at 38, and vice versa, as shown.

A fourth transfer available from the main control panel at 32 is toimport data at 42, from external databases, at 44. Similarly, controlcan be transferred from the main control panel at 32 to export data at46, to external databases, at 48.

Each of the above steps usually requires access at 50 to the internaldatabase(s) 52. This access is controlled to ensure system dataintegrity and confidentiality. Database 52 is preferably stored on massstorage devices 14 that are controlled and accessed through a singledigital processor 12, with the step of controlling access beingperformed by this processor 12. Processor 12 may in turn be connected toother user work stations 10, for example through a local area network(LAN), a wide area network (WAN) or a modem.

For reference, database 52 could include a system database containinglists of entries or records that might be selected to describe any givenincident, an incident database containing lists of records that describespecific incidents, or both. The system database might also be referredto as a company database, particularly when the database has beencustomized for a particular company. For example, database 52 mightinclude information on the company address, parents or subsidiaries,employees or specific types of incidents expected in the company'soperations.

Referring now to FIG. 3, a sample input form is shown, including ascreen image 54. Within screen image 54 there are insert-from-listfields at 56, which when selected with cursor control system 24 presenta defined list of selectable variables from the system database. Cursorcontrol 24 can then be operated to select one of such variables and toenter the selected variable into field 56. Next, there are direct-entryfields 58, into which the user inserts the requested information, using,for example, keyboard 22. Fields 56 may also provide for such directentry of information. Screen image 54 further includes one or morecontrol buttons 60, the selection of which, using cursor control 24,transfers control from the displayed form to a different form, report orcontrol panel. Exiting screen image 54 causes the added or modifiedinformation from fields 56 and 58 to be written to incident database 52b.

An example of a completed OSHA 200 report is shown in FIG. 4. Thisreport includes numerous rows 62 and columns 64 of information. The rowsrepresent a record for a single incident, and the columns representselected elements or entries from such records.

In FIGS. 5, 6 and 7, graphical reports are shown, with the graph beingindicated generally at 66, a key being indicated at 68, and summary ofthe scope of the report being indicated at 70. In FIGS. 8, 9 and 10,textual reports are shown with text fields at 72 and with graphicalstatus indicators at 74.

It will be appreciated that the overall database structure can beaccomplished in many different forms. For example, each of the listsreferred to in more detail below could be stored in a separate file ineither mass data storage device 14 or RAM 16, or several or all of thelists could be accumulated into a single file in such devices.Furthermore, the files could be stored on a variety of different storagemedia, or even distributed about either a local area network or a widearea network. Thus, reference herein to a system database as opposed toan incident database could be reference to the same file/storage device14/16, or an intertwined assemblage of files/storage devices 14/16,whether closely or loosely associated.

The use of “system” and “incident” identifiers for databases 52 a and 52b is not as a description of a particular database structure, but as adescription of the relationship of one type of list of records toanother. The system database includes a plurality of defined lists ofsystem records of selected variables and a plurality of defined reportformats for producing selected incident reports. The selected variablesdefine possible aspects of a given incident, such as the body partinjured. By pre-defining the variables, completion of incident reportsis standardized. For example, a human arm can also be referred to as anupper limb or an upper extremity, detailed to include the forearm, elbowand upper arm, or described using specific tissues or bones. If the listof body parts includes a record listing “ARM,” then the user need onlyselect this record, and need not deliberate as to whether the properdescription would be one of the above-discussed alternatives. Theselecting of a specific record also includes the automatic step ofextracting the selected record from the system database for manipulationand/or use in a different record.

The incident database includes one or more defined lists of incidentrecords of data, each incident record describing one or more aspects ofa specific incident. Using the present invention, each incident recordwould normally contain one or more elements that were extracted and/ormanipulated from the system database, as discussed above. Thus, eachincident record would be standardized, regardless of who entered theinformation into the incident record.

The use of the system database to complete a record in the incidentdatabase also allows for the efficient creation of a more completerecord. For example, when an incident occurs, all that may be known isthe name of the injured worker and a simple description of whathappened. By accessing the system database using that worker's namealone, additional information can be inserted automatically into theincident record, such as the worker's address, social security number,insurer, manager or special medical issues. Furthermore, the selectionof a specific type of incident from a predefined list may automaticallyinsert into the incident record a list of suggested corrective actions,follow-up procedures or reporting requirements. In addition, suchselection might automatically generate a message for communication to apredefined list of other affected workers about the accident, and abouthow to avoid further accidents.

A further aspect of the present invention is to provide a directcomparison of the incident for which the user is viewing or modifyingthe information in the incident database to previously recorded incidentrecords. For example, when a manager is inputting the initialinformation about an incident caused by constricted space, if there areother incidents already recorded in which constricted space was acontributing cause, the number of these similar, earlier incidents wouldbe displayed on the incident input form. This immediate feedback ishelpful in highlighting and identifying possible corrective steps toprevent the occurrence of yet further accidents.

In the preferred embodiment, the system/incident database(s) include atleast the following lists of records: LIST OF DATABASES, INPUT FORMS,INPUT FORM DESCRIPTIONS, REPORT FORMATS, REPORT FORMAT DESCRIPTIONS,PARENTS/SUBSIDIARIES, COMPANY INFORMATION, INDUSTRY TYPES, LOCATIONS,OCCUPATIONS, DEPARTMENTS, SAFETY TEAMS, HOLIDAYS, EMPLOYEES, ATTENDANCE,ABSENCE CODES, HOSPITALS, ACCIDENTS, NATURE OF INJURY, BODY PARTS,INCIDENT TYPE, CONDITIONS, CAUSES, FED/STATE AGENCIES, AGENCYRECORDINGS, AWARENESS CODES, TRAINING CLASSES, TRAINING INTERVALS,TRAINING ROSTERS, TRAINING TESTS, TEST RESULTS and SAFETY REMINDERS.

The preferred data record structure of some of the lists of the systemdatabase are demonstrated by tables 1-3. TABLE 1 List of Fields ForImport/Export Purposes-Company Setup # Field Name Description DataType 1. Company Name Company Name Text 2. Address #1 Address 1 ofCompany Text 3. Address #2 Address 2 of Company Text 4. City CompanyCity Text 5. State Company State Text 6. Zip Company Zip Text 7. CountyCompany County Text 8. Phone Company Phone Text 9. Fed ID NumberEmployer's FEIN Number 10. Plant/Location # Company's Plant and LocationNo. Text 11. Primary Contact Primary Contact w/ Company Text 12.Secondary Contact Second Company Contact Text 13. General Mgr orPresident General Manager or President of Co. Text 14. General Nature ofBusiness General Nature of Business Text 15. Primary HospitalPrimary-Use Hospital for Co. Text 16. # Accidents To-Date No. ofAccidents To-Date Number 17. # Employees Enrolled To-Date No. ofEmployees Enrolled To-Date Number 18. Avg Length of Employment AverageLength of Employment Number 19. State of Operatoin State of OperationText 20. Corp Type - Corporation CB/Corporation Type of CorporationYes/No 21. Corp Type - Partnership CB/Partnership Type of CorporationYes/No 22. Corp Type - Other CB/Other Type of Corporation Yes/No 23. InsCo Insurance Co. Name Text 24. Ins Address1 Insurance Co. Address1 Text25. Ins Address2 Insurance Co. Address2 Text 26. Ins City Insurance Co.City Text 27. Ins State Insurance Co. State Text 28. Ins Zip InsuranceCo. Zip Text 29. Ins Phone Insurance Co. Phone Text 30. Ins Division1Insurance Co. Division1 Text 31. Ins Division2 Insurance Co. Division2Text 32. Ins Division3 Insurance Co. Division3 Text 33. Co LogoCompany's Logo OLE ObjectNote:The file you are importing must include all of the above listed columnsin the order and data types. If your file does not originally have allof these fields (which it probably won't), you will need to make a“SPACER” column for each one that is missing and insert them in thecorrect position.This “SPACER” function will be much easier if you are importing aspreadsheet file, than if you are importing an ASCII text file.Remember, even if your file is an ASCII text file, you can open thattext file in Excel or Lotus and use the “Parse” function to separate theinformation into organized columns. Then import the completed files.

TABLE 2 List of Fields For Import/Export Purposes-Master Names # FieldName Description Data Type 1. ID Employee ID Counter 2. LAST Employee'sLast Name Text 3. FIRST Employee's First Name Text 4. SSN Employee'sSocial Security Number Number 5. Birthday Employee's Date of BirthDate/Time 6. LOE Employee's Length of Employment Text 7. ADJ Employee'sADJ Date/Time 8. Address Employee's Address Text 9. City Employee's CityText 10. State Employee's State Text 11. Zip Employee's Zip Number 12.PHONE Employee's Phone Text 13. DEPT Employee's Department No. Text 14.Dept Name Employee's Dept Name Text 15. Company Company Name Text 16.Locale Location of Company Text 17. HrlyRate Employee Hourly Wage Number18. Occupation Employee's Occupation Text 19. TeamCode Employee's TeamCode Text 20. TeamName Employee's Team Name TextNote:The file you are importing must include all of the above listed columnsin the order and data types. If your file does not originally have allof these fields (which it probably won't), you will need to make a“SPACER” column for each one that is missing and insert them in thecorrect position.This “SPACER” function will be much easier if you are importing aspreadsheet file, than if you are importing an ASCII text file.Remember, even if your file is an ASCII text file, you can open thattext file in Excel or Lotus and use the “Parse” function to separate theinformation into organized columns. Then import the completed files.

TABLE 3 List of Fields For Import/Export Purposes-Injury Reminder #Field Name Description Data Type 1. Accident Type Type of Accident Text2. Reminder Reminder of Accident MemoNote:The file you are importing must include all of the above listed columnsin the order and data types. If your file does not originally have allof these fields (which it probably won't), you will need to make a“SPACER” column for each one that is missing and insert them in thecorrect position.This “SPACER” function will be much easier if you are importing aspreadsheet file, than if you are importing an ASCII text file.Remember, even if your file is an ASCII text file, you can open thattext file in Excel or Lotus and use the “Parse” function to separate theinformation into organized columns. Then import the completed files.

The preferred data record structures of some of the lists of theincident database are demonstrated by tables 4-6. TABLE 4 List of FieldsFor Import/Export Purposes-Accident Form # Field Name Description DataType 1. ID Accident ID Counter 2. Last Employee Last Name Text 3. FirstEmployee First Name Text 4. Company Company Name Text 5. Locale Co.Plant Location Text 6. Department Department Number Text 7. Dept NameDepartment Name Text 8. Phone Employee Phone Number Text 9. DOB EmployeeDate of Birth Text 10. Sex Male Check Box/Employee's Sex-Male Yes/No 11.Sex Female Check Box/Employee's Sex-Female Yes/No 12. SSN EmployeeSocial Security Number Text 13. Address Employee Address Text 14. CityEmployee City Text 15. State Employee State Text 16. Zip Employee ZipNumber 17. LOE Employee Length of Employment Text 18. Hired DateEmployee Hired Text 19. Hospitalized Check Box/Was Employee HospitalizedYes/No 20. Hospital Name Name of Hospital Emp. was taken to Text 21.Date of Injury Date Injury Occurred Date/Time 22. Time of Injury TimeInjury Occurred Date/Time 23. Time in Dept Time Employee's been in DeptText 24. Name of Physician Emp. Treating Physician Text 25. Body PartPart of Employee Body that was Injured Text 26. Body Part - Left CheckBox/Left side of Emp. Body Yes/No 27. Body Part - Right Check Box/Rightside of Emp. Body Yes/No 28. Injured Previously CB/Had Emp. Injured BodyPart Before Yes/No 29. Nature of Injury Nature of Employee's Injury Text30. Cause Cause of Employee's Injury Text 31. Condition Condition thatContributed to Injury Text 32. Accident Type What Type of AccidentCaused Injury Text 33. Accident Description Description of the AccidentMemo 34. Corrective Action Taken What Corrective Action Taken Memo 35.Date Corrective Action Taken Date the Corrective Action was TakenDate/Time 36. Witness Witness of the Accident Text 37. Date Company KnewDate that Company First Knew of Acc. Date/Time 38. Street Address ofAccident Address Where Accident Occurred Text 39. Nature of BusinessNature of Business Text 40. County of Injury County where InjuryOccurred Text 41. Emp Worker Status - Yes Check Box - Yes/No 42. EmpWorker Status - No Check Box - Yes/No 43. Emp Occupation Occupation ofEmplooyee Text 44. Length of Employment Length of Time Emp. Worked forCo. Date/Time 45. Injured on Premises - Yes CB/Was Emp Injured onPremises - Yes Yes/No 46. Injured on Premises - No CB/Was Emp Injured onPremises - No Yes/No 47. Fatality CB/Was Accident a Fatality Yes/No 48.Injured on Job - Yes CB/Did Injury Occur on the Job - Yes Yes/No 49.Injured on Job - No CB/Did Injury Occur on the Job - No Yes/No 50.Injured on Job - Unknown CB/Injury Occur on the Job - Unknown Yes/No 51.Other Workers Injured CB/Were Other Workers Injured Yes/No 52. AccidentResult of Machine Failure CB/Acc. a Result of Machine Failure Yes/No 53.Accident Caused by Someone Else CB/Acc. Caused by Someone Else Yes/No54. Company Accident Description Company's Description of Accident Memo55. 801 OSHA To Be Filed? CB/Is 801 OSHA to be Filed Yes/No 56. PreviousInjury Description Description of Previous Injury Text 57. Shift StartBeginning of Employee's Shift Date/Time 58. Shift End End of Employee'sShift Date/Time 59. Date Worker Left Date Employee Left Work Date/Time60. Time Worker Left Time Employee Left Work Date/Time 61. Date WorkerReturned Date Worker Returned From Disability Date/Time 62. Number HrsPer Shift Number Hrs Employee Works Per Shift Number 63. Days Worked - 3or less CB/Emp. Reg. Works less then 3 days Yes/No 64. Days Worked - 4CB/Emp. Reg. Works 4 days Yes/No 65. Days Worked - 5 CB/Emp. Reg. Works5 days Yes/No 66. Days Worked - 6 CB/Emp. Reg. Works 6 days Yes/No 67.Days Worked - 7 CB/Emp. Reg. Works 7 days Yes/No 68. Days Off - SatCB/Emp. Reg. Days Off - Sat Yes/No 69. Days Off - Sun CB/Emp. Reg. DaysOff - Sun Yes/No 70. Days Off - Mon CB/Emp. Reg. Days Off - Mon Yes/No71. Days Off - Tue CB/Emp. Reg. Days Off - Tue Yes/No 72. Days Off - WedCB/Emp. Reg. Days Off - Wed Yes/No 73. Days Off - Thurs CB/Emp. Reg.Days Off - Thurs Yes/No 74. Days Off - Fri CB/Emp. Reg. Days Off - FriYes/No 75. Wage Employee's Current Wage Number 76. Wage - Hr CB/Emp.Wage Per Hour Yes/No 77. Wage - Wk CB/Emp. Wage Per Week Yes/No 78.Wage - Day CB/Emp. Wage Per Day Yes/No 79. Wage - Mo CB/Emp. Wage PerMonth Yes/No 80. Wage - Yr CB/Emp. Wage Per Year Yes/No 81.DirectMedical Direct Medical Costs to Company Currency 82. AdminCostsAdministration Costs to Company Currency 83. EmpCompCosts EmployerContribution Currency 84. TotalCompCosts Total Compensation Costs ByCompany Currency 85. EstLongTermCosts Estimated Long Term Costs toCompany Currency 86. TeamCode Team Code Text 87. TeamName Team Name TextNote:The file you are importing must include all of the above listed columnsin the order and data types. If your file does not originally have allof these fields (which it probably won't), you will need to make a“SPACER” column for each one that is missing and insert them in thecorrect position.This “SPACER” function will be much easier if you are importing aspreadsheet file, than if you are importing an ASCII text file.Remember, even if your file is an ASCII text file, you can open thattext file in Excel er Lotus and use the “Parse” function to separate,the information into organized columns. Then import the cempleted files.

TABLE 5 List of Fields For Import/Export Purposes-OSHA-AccExport # FieldName Description Data Type 1. Last Employee Last Name Text 2. FirstEmployee First Name Text 3. Name Employee Name Text 4. ID Accident IDCounter 5. Department Department Number Text 6. Dept Name DepartmentName Text 7. Phone Employee Phone Number Text 8. DOB Employee Date ofBirth Text 9. Sex Male Check Box/Employees Sex-Male Yes/No 10. SexFemale Check Box/Employees Sex-Female Yes/No 11. SSN Employee SocialSecurity Number Text 12. Address Employee Address Text 13. City EmployeeCity Text 14. State Employee State Text 15. Zip Employee Zip Number 16.LOE Employee Length of Employment Text 17. Hired Date Employee HiredText 18. Hospitalized Check Box/Was Employee Hospitalized Yes/No 19.Hospital Name Name of Hospital Emp. was taken to Text 20. Date of InjuryDate Injury Occurred Date/Time 21. Month Month Text 22. Time of InjuryTime Injury Occurred Date/Time 23. Time in Dept Time Employee's been inDept Text 24. Name of Physician Emp. Treating Physician Text 25. BodyPart Part of Employee Body that was Injured Text 26. Body Part - LeftCheck Box/Left side of Emp. Body Yes/No 27. Body Part - Right CheckBox/Right side of Emp. Body Yes/No 28. Injured Previously CB/Had Emp.Injured Body Part Before Yes/No 29. Nature of Injury Nature of EmployeesInjury Text 30. Cause Cause of Employees Injury Text 31. ConditionCondition that Contributed to Injury Text 32. Accident Type What Type ofAccident Caused Injury Text 33. Accident Description Description of theAccident Memo 34. Corrective Action Taken What Corrective Action TakenMemo 35. Date Corrective Action Taken Date the Corrective Action wasTaken Date/Time 36. Witness Witness of the Accident Text 37. DateCompany Knew Date that Company First Knew of Acc. Date/Time 38. StreetAddress of Accident Address Where Accident Occurred Text 39. Nature ofBusiness Nature of Business Text 40. County of Injury County whereInjury Occurred Text 41. Emp Worker Status - Yes Check Box - Yes/No 42.Emp Worker Status - No Check Box - Yes/No 43. Emp Occupation Occupationof Emplooyee Text 44. Length of Employment Length of Time Emp. Workedfor Co. Date/Time 45. Injured on Premises - Yes CB/Was Emp Injured onPremises - Yes Yes/No 46. Injured on Premises - No CB/Was Emp Injured onPremises - No Yes/No 47. Fatality CB/Was Accident a Fatality Yes/No 48.Injured on Job - Yes CB/Did Injury Occur on the Job - Yes Yes/No 49.Injured on Job - No CB/Did Injury Occur on the Job - No Yes/No 50.Injured on Job - Unknown CB/Injury Occur on the Job - Unknown Yes/No 51.Other Workers Injured CB/Were Other Workers Injured Yes/No 52. AccidentResult of Machine Failure CB/Acc. a Result of Machine Failure Yes/No 53.Accident Caused by Someone Else CB/Acc. Caused by Someone Else Yes/No54. Company Accident Description Companys Description of Accident Memo55. 801 OSHA To Be Filed? CB/Is 801 OSHA to be Filed Yes/No 56. PreviousInjury Description Description of Previous Injury Text 57. Shift StartBeginning of Employees Shift Date/Time 58. Shift End End of EmployeesShift Date/Time 59. Date Worker Left Date Employee Left Work Date/Time60. Time Worker Left Time Employee Left Work Date/Time 61. Date WorkerReturned Date Worker Returned From Disability Date/Time 62. Number HrsPer Shift Number Hrs Employee Works Per Shift Number 63. Days Worked - 3or less CB/Emp. Reg. Works less then 3 days Yes/No 64. Days Worked - 4CB/Emp. Reg. Works 4 days Yes/No 65. Days Worked - 5 CB/Emp. Reg. Works5 days Yes/No 66. Days Worked - 6 CB/Emp. Reg. Works 6 days Yes/No 67.Days Worked - 7 CB/Emp. Reg. Works 7 days Yes/No 68. Days Off - SatCB/Emp. Reg. Days Off - Sat Yes/No 69. Days Off - Sun CB/Emp. Reg. DaysOff - Sun Yes/No 70. Days Off - Mon CB/Emp. Reg. Days Off - Mon Yes/No71. Days Off - Tue CB/Emp. Reg. Days Off - Tue Yes/No 72. Days Off - WedCB/Emp. Reg. Days Off - Wed Yes/No 73. Days Off - Thurs CB/Emp. Reg.Days Off - Thurs Yes/No 74. Days Off - Fri CB/Emp. Reg. Days Off - FriYes/No 75. Wage Employee's Current Wage Number 76. Wage - Hr CB/Emp.Wage Per Hour Yes/No 77. Wage - Wk CB/Emp. Wage Per Week Yes/No 78.Wage - Day CB/Emp. Wage Per Day Yes/No 79. Wage - Mo CB/Emp. Wage PerMonth Yes/No 80. Wage - Yr CB/Emp. Wage Per Year Yes/No 81.DirectMedical Direct Medical Costs to Company Currency 82. EmpCompCostsEmployer Contribution Currency 83. EstLongTermCosts Estimated Long TermCosts to Company Currency 84. TotalCompCosts Total Compensation Costs ByCompany Currency 85. AdminCosts Administration Costs to Company Currency86. Locale Co. Plant Location Text 87. Company Company Name Text 88.TeamCode Team Code Text 89. TeamName Team Name TextNote:The file you are importing must include all of the above listed columnsin the order and data types. If your file does not originally have allof these fields (which it probably won't), you will need to make a“SPACER” column for each one that is missing and insert them in thecorrect position.This “SPACER” function will be much easier if you are importing aspreadsheet file, than if you are importing an ASCII text file.Remember, even if your file is an ASCII text file, you can open thattext file in Excel or Lotus and use the “Parse” function to separate theinformation into organized columns. Then import the completed files.

List of Fields For Import/Export Purposes-SOS Form Data # Field NameDescription Data Type 1. ReportID Report ID Text 2. IncidentID IncidentID (Auto Counter) Counter 3. Last Last Name Text 4. First First NameText 5. AffectedPerson Affected Person Text 6. WeyerEmp Is this anEmployee? Yes/No 7. NonEmp Is this a Non-Employee Yes/No 8. CompanyCompany Name Text 9. Locale Plant/Location # Text 10. DepartmentEmployee Department Code Text 11. Dept Name Employee Department NameText 12. MailStop Employee Mail Stop Text 13. ReportType Report TypeText 14. DOB Date of Birth Text 15. Sex Male Is the employee Male?Yes/No 16. Sex Female Is the employee Female? Yes/No 17. SSN SocialSecurity Number Text 18. Address Date Employee Hired Text 19. City CheckBox/Was Employee Hospitalized Text 20. State Name of Hospital Emp. wastaken to Text 21. Zip Date Injury Occurred Text 22. LOE Time InjuryOccurred Number 23. Hired Time Employee's been in Dept Text 24.DateOfIncident Emp. Treating Physician Date/Time 25. Time of IncidentPart of Employee Body that was Injured Date/Time 26. Time in Dept CheckBox/Left side of Emp. Body Date/Time 27. Location Check Box/Right sideof Emp. Body Text 28. Nature of Injury CB/Had Emp. Injured Body PartBefore Text 29. IncidentType Nature of Employee's Injury Text 30.IncidentCode Cause of Employee's Injury Text 31. InjuryCode Conditionthat Contributed to Injury Text 32. Cause What Type of Accident CausedInjury Text 33. Condition Description of the Accident Text 34.ConditionCode What Corrective Action Taken Text 35 Accident Type Datethe Corrective Action was Taken Text 36. Accident Description Witness ofthe Accident Text 37. CorrectiveActionTaken Date that Company First Knewof Acc. Memo 38. Corrective ActionDescription Address Where AccidentOccurred Yes/No 39. DateCorrectiveActionTaken Nature of Business Memo40. Witness County where Injury Occurred Date/Time 41. DateReceivedCheck Box - Date/Time 42. DateReplied Check Box - Date/Time 43.ProjectedCompleteDate Occupation of Emplooyee Date/Time 44.DateCompleted Length of Time Emp. Worked for Co. Text 45. AcknowledgedByCB/Was Emp Injured on Premises - Yes Memo 46. AcknowledgeNotes CB/WasEmp Injured on Premises - No Yes/No 47. Response-Yes/Completed CB/WasAccident a Fatality Yes/No 48. Response-Yes/TBI CB/Did Injury Occur onthe Job - Yes Yes/No 49. Response-Pending CB/Did Injury Occur on theJob - No Yes/No 50. Response-No CB/Injury Occur on the Job - UnknownYes/No 51. Response-Other CB/Were Other Workers Injured Yes/No 52.SupervisorInvolved CB/Acc. a Result of Machine Failure Text 53.SupervisorName CB/Acc. Caused by Someone Else Yes/No 54.FurtherActionNeeded Company's Description of Accident Memo 55.FurtherActionSugg CB/Is 801 OSHA to be Filed Text 56.InvestigationAssignedTo Description of Previous Injury Text 57.IncidentLocation Beginning of Employee's Shift Text 58.PreventativeAction End of Employee's Shift Text 59.RecommendedActionDate Date Employee Left Work Date/Time 60.ActualActionApproved Time Employee Left Work Memo 61.CorrectiveActionAssigned Date Worker Returned From Disability Text 62.WorkOrderNo Number Hrs Employee Works Per Shift Number

It will be appreciated that the physical data structure in storagedevice 14 or RAM 16 may take any suitable form, such as inline ormultidimensional arrays, indexed arrays, or indexed tables.

To better explain the system and methods of the present invention, theoperating instructions of a preferred embodiment of the invention areincorporated below:

SAFESTAR

Versions 3.0-3.NET and 4.0

Operating Instructions

Chapter 1

Program Overview:

Developed by STAR SOLUTIONS™ (SSCS), SAFESTAR™ is a Windows™-basedsoftware program that allows you to:

-   -   Track corporate safety performances    -   Create State & Federally required OSHA forms in 1/30th to 1/60th        the time traditionally required (both manually and        electronically via Electronic Data Interchange)    -   Help meet Federal OSHA time requirements for reporting        fatalities or catastrophic injuries.(Avoid expensive fines &        violations).    -   Administer effective safety awareness incentive programs    -   Track and administer training programs    -   Track attendance performances    -   Support internal safety reporting requirements (including        graphs, issuance of safety communication pieces, and multi-type        detailed analysis).    -   Import and export data from/to other data sources and types.        System Requirements:

In order for SAFESTAR™ to run optimally, it will require a minimumoperating system of at least the following specifications:

-   -   486DX    -   33 megahertz cpu    -   Minimum RAM—    -   Using Windows 3.11-4 meg RAM (recommend at least 8)    -   Using Windows for Workgroups or Windows NT—8 meg min. RAM    -   Local Bus Recommended    -   1 meg VRAM (recommend at 2 for optimum performance)    -   Novell LAN Network or Equivalent        Using This Manual:

To help you make the best use of this manual, we have included thesymbols below to set off special information or warnings to which youshould pay extra attention. Although relatively easy to understand, youmay still want to familiarize yourself with their meanings:

System-Related Issue

Shortcut or Tip

PREPARING YOUR COMPUTER FOR SAFESTAR™

The following items are recommended in order to make absolutely sureyour system is “fine-tuned” and ready for SAFESTAR™!

VIDEO RESOLUTION: VGA vs. SVGA SAFESTAR™ has been designed to fitcompletely

in the VGA mode. If you have Windows 3.1 or higher and a SVGA monitor,you can select the Super VGA video driver from the Options menu in theWindows Setup file. It is important to remember that using the SVGA modeis overkill, as it will result in more blank space for most forms. Theprimary benefit would be found when displaying state and federal formson-screen.

For optimum viewing and graphic resolution, we recommend that youoperate in the VGA mode when using SAFESTAR™.

MEMMAKER:

If you have only 4 megs of RAM and also have DOS 6.0 or higher, you willwant to run “MEMMAKER” before installing SAFESTAR™. To do this, exitWindows to the DOS prompt and make the following entries:

-   -   cd\DOS [Enter]    -   MEMMAKER [Enter]

It's that simple. Just answer the questions on the screen and DOS willdo the rest. MEMMAKER is a DOS function that will optimize your memorymanagement and make the maximum memory available for use when runningWindows applications.

UTILITIES:

Although not exclusively required for SAFESTAR™, we recommend that priorto installing any Windows program, you run a disk utility program (e.g.Norton, PC Tools, Defrag in DOS, etc.) to defragment your system andcorrect any file allocation errors that may be present on your hard diskdrive.

NEVER DO's:

Never turn off your computer without first closing SAFESTAR™ and exitingWindows. Failure to do so can result in file corruption and memoryallocation errors. Although these errors can usually be correctedwithout any problems, there is a chance that data can be permanentlylost.

Installation: (Stand-Alone)

The SAFESTAR™ software consists of four,

1.4 m floppy disks (for version 3.1) and six,

1.4 m floppy disks (for version 4.0). Before beginning the installationprocess you must first close all open applications. Once that isaccomplished, complete the following steps:

Insert the disk labeled #1 into the floppy drive

Open the File Manager application (found in the Main Menu of the WindowsProgram Manager).

Open the File menu and click on Run

At the prompt, type: B:\SETUP.EXE (Note: or type the appropriate driveletter where the disk is located). Or —In File Manager, you can opt toDouble-Click on the SETUP.EXE file located on disk #1.

The Install Program will prompt you to insert the next disks untilcomplete.

Once installed, you will find the SAFESTAR™ program group in the ProgramManager. To start the program use the “switch to function” or doubleclick on the program group.

Once the program group is opened, you will have a choice of two icons:SAFESTAR∩ & Repair/Compact.

To start the program, Double-Click on the SAFESTAR™ icon (*See theUtilities section for more information on the Repair/Compact Function)

Verify Table Attachments—Attachment Manager

The data files in SAFESTAR® are located in tables that are connected byway of a special “attachment manager”. This component helps ensure thatevery time you open the program, all required tables are connectedproperly. This feature is especially helpful when SAFESTAR™ is beingused in a network environment, and the network goes down. By going intothe re-attachment section, the user can follow the directions below andre-direct the program to look at a local C (or whatever drive isavailable) and still be able to use the program even though the maindata files are located on the network server that is down. The defaultsetting for these pre-attached tables is C:\SAFESTAR. If at the time ofinstallation, you have installed SAFESTAR™ into any other directory thanthe one listed above, you will need to open the “VERIFY ATTACHMENTS”section at the MAIN SWITCHBOARD and change the path commands. To do thisyou need to:

-   -   1. Go into the “VERIFY ATTACHMENTS” section (from the Main        Switchboard)    -   2. Change the “Global Path” by clicking on the appropriate icon.    -   3. Once the “Global Path” dialog box has been displayed, select        the “Browse” button.    -   4. Use the mouse to go to the directory that SAFESTAR™ has been        installed in. You should be able to see at least three files        displayed: SAFESTAR.MDB, BASICTBL.MDB, & SAFEDATA.MDB.    -   5. Double-Click on the file named SAFEDATA.MDB.    -   6. After you have returned to the “Global Path” change dialog        box, select “OK”, then “OK” once more.    -   7. At this point, you will be exited out of the attachment        manager and an ATTACHMENT MANAGER dialog box will appear        on-screen. This box will ask you if you want to rebuild all        attachments and has two options, YES or NO. Select YES.    -   8. After SAFESTAR™ has checked all tables, it will return a        message that there is an ATTACHMENT ERROR. Choose “OK” to modify        the file manually.    -   9. If the ATTACHMENT MANAGER does not immediately re-appear,        re-select it from the Utilities section of the MAIN SWITCHBOARD.    -   10. Repeat steps 1-4 and when you come to step 5, choose        BASICTBL.MDB instead.

Continue with remaining steps.

Setting up SAFESTAR™

This manual is designed to follow along with the natural format of theSAFESTAR™ software. This will hopefully make it easier for you tounderstand the program and find assistance when needed. There are a fewtips to help you get started:

-   1. Enter you company information and complete all set-up forms    before attempting to begin entering    accident/attendance/training/workers compensation data.-   2. Decide whether or not you will be importing your company's    employee files into SAFESTAR™. If so, in what format, or will you    manually enter the data? Should you decide not import your employee    files, you will be limited from producing any one of the reports    that is based on/and includes team/department data (e.g. Accident    Report by Period, Employee Master Lists by Team/Department). Also,    it will take longer to complete many of the forms that already    include quick-entry employee/participant lookup fields.    Sample Files:

SAFESTAR™ comes with sample files to allow you to see what the entries,final reports and graphs should look like. After you have familiarizedyourself with SAFESTAR's operation, you should select the “DELETE SAMPLEINFORMATION” from the MAIN SWITCHBOARD. You are now ready to useSAFESTAR™ in a “real-world” environment. Note: Once this function hasbeen performed, do not push the DELETE SAMPLE INFORMATION button again.

New Addotions in This Edition:

If you are an existing user of SAFESTAR™ and this is an upgrade, youwill find a number of new additions and enhancements. These include:

-   -   Enhanced Accident Report Capabilities    -   Advanced Accident Investigation    -   SHA 200-S Year Questionnaire Report    -   Safety Observations Category    -   Incentive Administration Report Category    -   Expanded Accident-Related Graphs (including multiple-year        comparisons and design modification capabilities. Over 240        different combinations)    -   Multi-Site, Network-Capabilities (Optional)    -   Sign-On Security and Password Protection    -   Enhanced Screen Design, utilizing “Smart Icons”

We trust that you will enjoy using this program as much as we enjoyedcreating it.

Chapter 2

Navigating Around SAFESTAR™ (Overview):

Remember, to navigate your way around SAFESTAR™ you only need to pushthe on-screen “button”, using your mouse A. Upon opening the program youwill find yourself at the Main switchboard.

Within the program there are three primary “Switchboards” that you willencounter: “Main”, “Main Forms” and “Main Reports”. *See the flow-chartbelow for a complete path breakdown.

See FIG. 12

On-Line Help—

An On-Line help system has been provided to assist you in working withSAFESTAR™. To open the Help system, simply press the F1 key. Onceopened, you can search for a selected subject by typing the first fewletters of the topic. Once a topic is selected, you may view theavailable options or associated sub-topics. Any help item selected maybe copied and/or printed.

Navigation/Control Buttons in SAFESTAR™

Once a form has been selected and opened, you will encounter a row ofbuttons that assist you in locating and changing file information.

See FIG. 13

-   LOOKUP—The first of these buttons is a “Lookup” window that shows    the reference for the current selected data (e.g. employee name,    file reference, etc.). By clicking on the small “arrow-down” button    on the right side of this box, all available/pertinent records will    be displayed. To go to a specific record, type in the first few    characters. SAFESTAR™ will highlight the first complete match it    finds (at least 3 characters/letters are required). Once a selection    is made, the form will go directly to that record.-   First/Last/Next/Previous—Immediately to the right of the “Lookup”    box are the record navigation buttons. From Left to Right, their    functions are as follows:    -   Button #1=Go to the first record in the table    -   Button #2=Go to the previous record in the table    -   Button #3=Go to the next record in the table    -   Button #4=Go to the last record in the table-   Edit—This button will unlock the current record and allow    changes/modifications to be made.-   Delete—This button will delete the current single/or multiply    selected records. You will be prompted to confirm your deletions at    all levels.-   Add/New—This button will allow you to add a new record to the table.    Once depressed, a blank screen will appear as well as two new    buttons at the top of the screen “SAVE” and “RETURN”. After you have    completed the new record, select SAVE prior to depressing the    “RETURN” button. Should you select the “RETURN” button without first    pressing “SAVE”, the data you have just entered will be lost.-   Close—This button will close the current form and return to the    appropriate switchboard.-   Override: This button is designed to be used in the event that the    user accidentally opens a form that requires specific data, and will    be prevented from exiting the form until the information is    completed.-   Exiting Reports and Graphs—In order to exit reports and graphs, you    will need to do one of the following:

If a menu is displayed at the top of the screen (e.g. File, Edit, View,Window), then select the “FILE” category and choose the “CLOSE” option.

If no menu is displayed, you may also close by “double-clicking” on thesquare white box in the upper left hand corner.

Very Important, when exiting a report or graph, NEVER select the “EXIT”option. If you do, you will be exited entirely out of the system and berequired to restart the program.

Main Switchboard:

See FIG. 14

This is the central nervous system of the SAFESTAR™ program. Here youwill be presented with several choices:

-   -   GO TO THE MAIN FORMS SWITCHBOARD    -   GO TO THE MAIN REPORTS SWITCHBOARD

OR

Perform Any One of Several Utility Functions (rangingImporting/Exporting, Check Table Attachments, Add/Modify Permissions,Delete Sample information, etc.)

In addition, this screen contains an overview of the program (currenttime/date, # Accidents Entered To-Date, # of Employees enrolled in theprogram and Est. $'s saved by using SAFESTAR™).

Opening SAFESTAR™—Each time the MAIN SWITCHBOARD is opened in SAFESTAR™,the program will first run a check of all accident case files anddetermine whether or not there have been any new reports created withinthe last 24 hours. If there have been no accidents in this time period,SAFESTAR™ will return the following message:

“There are no new accidents to report. Have a Safe Day!”

If, however, an accident(s) have occurred within the last 24 hours, anACCIDENT NOTICE box will be displayed at the opening screen. The boxlists the number and description of any qualifying accidents and offersthe administrator the opportunity to go directly into any one of the newreports, bypassing the switchboard process.

See FIG. 16

SECURITY: Passwords and Permissions

Signing-On: Before being allowed entry into SAFESTAR, each user will beprompted to enter a valid SIGN-ON CODE and PASSWORD. After installingSAFESTAR, your SSCS account executive will provide you with a validsign-on code and password. After the sign-on code and password arevalidated, the software will determine which files the user isauthorized to have access to. To modify the password or assign newusers, select the Add/Modify Permissions button at the MAIN SWITCHBOARD.

See FIG. 16

Add/Modify Permissions:

Password Protection—

Upon pushing this button, the user will be prompted to enter a validMASTER PASSWORD before being allowed entry into the permissions group.All incorrect attempts will result in the user being exited from theprogram. Your SAFESTAR account executive will provide you with the validpassword, which you may change after entering the permissions form.IMPORTANT NOTE: When changing your password and pressing enter, you willbe prompted to reconfirm your change. You must re-enter the passwordexactly as it appears above in order to have the change take effect.Once you have changed your password, you will need to re-enter it eachtime in order to regain access to this section. It is very importantthat you write down the password and store it in a secure place. Shouldyou lose or forget the new password after it is changed, the onlyalternative is to contact SSCS for a re-install disk.

See FIG. 17

Security/Permissions (Cont.)

Add/Modify New Users: This section allows the program administrator tocreate/delete authorized users. Pay special attention to the role thatthe “Asterisk * “plays in this process.

Instructions—Adding/Modifying:

See FIG. 18

-   Step # 1. Sign-On ID=Any letter/number combination that identifies    the user. (required)-   Step # 2. Password=Any letter/number combination (no spaces) that    acts as a secondary security level (e.g. dept name, file name, etc.)-   Step # 3. Company=Select a specific company name from the list, or    leave the “*” if unlimited access is desired, (note: the “*” is the    default value, if you want to restrict the records for this user to    a specific company you will need to replace the “*” with a company    name).-   Step # 4. Level=Within a given company, select a specific    plant/location # from the list, or leave the “*” if unlimited access    is desired. (*Same note applies as for the company—see Step #3).    Instructions—Deleting:

Position the curser on the left side of the screen and click on the rowwhich contains the user you wish to delete. You should see the data inthat row become dark (highlighted). Press the delete key and select YESwhen prompted to confirm your changes.

Sign-On Error Log: The system administrator can view/print a sign-onerror log which contains all failed attempts to gain entry intoSAFESTAR. This section is particularly helpful when contacted by anauthorized user who entered and incorrect sign-on. The administrator canreview the entries and determined where the error occurred.

Main Forms Switchboard:

See FIG. 19

This is the platform from which you will open any of the categoryswitchboards that contain entry/input forms. It is divided by thesecategories:

-   -   Program/Employee Related    -   Setup Forms    -   Accident Related    -   Attendance Tracking    -   Training Tracking    -   Workers Compensation    -   Safety Observations & Suggestions

To go to a desired category, simply press the corresponding button onthe screen. You will be directed to another switchboard for thatsubject. In this screen, you need only select any one of the formbuttons on the left, verify its description and push the “OPEN” buttonto go to that form.

See FIG. 20

Main Reports Switchboard:

See FIG. 21

Just as the “Master Forms Switchboard” is where you will select formsfor entering data, this is where you will select the direction forviewing appropriate reports and graphs. Divided by the same categoriesas in the forms switchboard, the types of reports include:

-   -   Program/Employee Related    -   Setup Forms    -   Accident Related    -   Attendance Tracking    -   Training Tracking    -   Attendance Information    -   Workers Compensation    -   Safety Observations & Suggestions

To go to a desired category, simply press the corresponding button onthe screen. You will be directed to another switchboard for thatsubject. In this screen, you need only select any one of the reportbuttons on the left, verify its description and push the “PREVIEW” or“PRINT” buttons in order to view or print that report.

See FIG. 22

Chapter 3

Forms Quick Overview Group: Form Name Description Accident AccidentReport Entry form for recording accident Related Form details AdvancedAdvanced Accident Investigation Accident entry forms (incl. allpertinent accident Investigation details as well as training & accidenthistory records, preventative action, and investigative notes)Corrective - Quick-Entry Screen for recorded Actions Quick- accidents.Allows the user to enter Entry corrective actions taken and datesimplemented. DMV Report Department of Motor Vehicles - Traffic FormAccident and Insurance Report Entry area, where accident information canbe entered in new or existing reports. Modify OSHA Entry form for allOSHA recordable 200 Log accidents. Allows the user to input Informationinformation relative to the OSHA 200 Log (e.g. Injury/Illness Types,Days Lost, Fatality, etc.) Program/ Company Enter official CompanyHoliday Dates Employee Holidays (for use in calculating Days Lost)Related Company Setup Contains all needed corporate Form information. *Company Name/ Address/Fed. ID/Plant Location * Workers Comp. InsuranceCarrier Information * State Workers Comp. Department & AddressDepartment Quick-entry change form for Quick-Entry modifying employeedepartment information. Monthly Hours Enter total staff hours worked ona Worked monthly basis. Allows specification by year and plant location#. Team Quick- Quick-entry change form for Entry modifying employee teamparticipation information. (For use in conjunction with a safetyawareness incentive program) Attendance Absence Codes Setup form forcoding reasons for Related absences Attendance Entry form for recordingabsenteeism Report Form instances. (Includes absence type and correctiveactions taken) Setup Forms Accident Cause Setup form for Accident CauseCodes descriptions. *Note: This will information will be later used forassistance in internal accident analysis. Accident Setup form forAccident Area Conditions Conditions descriptions. *Note: This willinformation will be later used for assistance in internal accidentanalysis. Body Part Codes Setup form for Affected Body Parts. (e.g. eye,finger, foot, torso, etc.) Department Setup form for department codesand Codes descriptions. Employee Comprehensive enrollment form forEnrollment Form participants (Note: this data can be imported via theImport Utility in the Main Switchboard) Incident Type Setup form forincident types and Codes corresponding codes Nature of Injury Setup formfor Nature of Injury.(e.g. Codes slips & falls, struck by, etc.)Occupation Setup form for employee Occupation Codes descriptions. SafetyReminder Entry form for Accident Type & Codes/ corresponding SafetyReminders. Descriptions The data in this form is used in the accidentreport by period - Accident Notice section. Provides a general reminderfor each accident type listed. Team Codes Setup form for team codes anddescriptions. Safety S.O.S. S.O.S. Investigation form (To beObservations Investigation accessed by authorized management Formpersonnel only). Allows review and response to submitted S.O.S. reportforms. S.O.S. Report Safety Observation & Suggestion Form form for usein reporting non-accident related safety issues (unsafe conditions,behaviors or safety suggestions). To report an actual injury or workrelated illness use the accident form. Training Post-Test Scoring entryform for class Related Scoring Form participants. Allows theadministrator to input the participants' answers to specific testquestions. The computer will then evaluate the answer and return a validscore. Post-Training Entry form for writing post-training Test Creationclass test masters (either 3-option multiple choice or true/false). Nolimit to the number of questions. Re-Training Enroll persons scheduledfor re- Enrollment Form training in a specific class & date. Note:Classes may not be added at this level. This entry form is strictly forre-enrollment of a mandatory class. Only eligible participant names willbe displayed. Test Question Provides a visual test question & Summarycorrect answer summary for any selected test. Training Class Entry formfor setup up training class Enrollment information (code, type,description, dates, etc.) and enrolling participants. *Note: Theenrollment section utilizes a quick-entry format. Workers Accident CostEntry Form for recording accident ompensation Entry related costs:(incl. Direct Medical, Compensation, Administration, and EstimatedReserves) Primary Product Entry form for defining a primary Definitionproduct/service. (incl.: est. MSRP, Avg. Profit Per Unit, Estimated Daysto Build/Produce each Unit) User Add/Modify Entry form foradding/modifying or Permissions: Permissions: deleting authorized usersin the SAFESTAR. Includes password protection and security levels foruse in a network/multi-site environment.

The previous overview has been provided to outline/describe theavailable forms in SAFESTAR™. The following section covers how to accessand utilize specific forms or categories of forms.

Company Setup Form

Description: One of the Primary SAFESTAR setup forms, the COMPANY SETUPFORM contains all of the corporate data required to produce completeState & Federal report forms. Additionally, the form is where key dataon multiple locations is stored.

Components:

-   -   Section #1—Company Information    -   Section #2—Insurance Provider Information    -   Section #3 State Worker's Compensation Division Address

See FIG. 23

How To Use: In order to complete this form you will need several piecesof information:

-   -   Company Name & Address    -   Plant/Location ID. (required)    -   Federal ID#    -   Industry/SIC Code Information    -   Worker's Compensation Insurance Carrier (and affiliated        divisions)    -   Address of the State Government—Workers Compensation Division        Set-Up Forms—        General Overview

Without exception, those forms included in the “SETUP FORMS” category orwithin a specific switchboard that are labeled “SETUP” are completed inthe same manner. Upon opening each of these forms, you need only tocomplete the listed fields (e.g. category and/or corresponding code. Themajority of the setup forms come to you already pre-loaded withinformation. You may customize, add or delete fields from these forms(utilizing the command buttons at the top of each form). We recommendthat you take time to review these pre-loaded forms and verify that theycontain the information you want.

See FIG. 24

Employee Enrollment Form

Description: This form is the location for the employee/participantdatabase for all of your participants.

Components: Included in these files are all of the vital informationrequired for the State & Federal OSHA forms (e.g. Name, Soc. Sec. #,Length of Employment, etc.). This form, greater that all of the others,once completed will be the most valuable resource tool in SAFESTAR™.

See FIG. 26

How to Use: You have four options available to you for enrolling theparticipants:

-   -   IMPORT THE INFORMATION FROM ANOTHER FILE (either ASCII or        Windows-Compatible environment e.g. Excel, Word, etc.)    -   ENTERING THE INFORMATION MANUALLY    -   CONTRACTING SSCS to enter the data for you on a per-name        transaction basis    -   ELECT NOT TO PRE-ENROLL the Participants and Simply fill out the        information on the Accident Form Manually        Importing Data:

To import data, go to the Main Switchboard and select the “IMPORT DATA”button. Before beginning the import process, you are provided theopportunity to print any of the available table import templates. Thesetemplates provide important information on the name, position, size anddata types of each of the table fields/categories *See example below.Although it is the easiest and most time efficient way to complete youremployee files, this function can potentially provide some of thegreatest errors to be encountered in the program. It is very importantthat the data that is being “imported” into the program be found in theexact column format as the “form” is designed in SAFESTAR™.

See FIG. 26

Failure to do so will result in merge errors that cannot be reversed.Instructions are also included on each printed template.

Once into the main IMPORT section, you will be prompted to select thedata-type of your file( 25 e.g. ASCII, EXCEL, LOTUS), the location ofthe information to imported and the destination table in SAFESTAR™.

Importing into Table Name: MASTER NAMES

See FIG. 27

Special Note: One of the “Fringe” benefits of this particular form isthat the information can be 30 exported and used for other functionsoutside of the SAFESTAR™ program.

See FIG. 28

Exporting Data

To export data, go to the Main Switchboard and select the “EXPORT DATA”button. Within this dialog box you will be prompted for three (3)things: one, Verify that you really do mean to 35 export a specific file(click on the button in the top right of the box); two, Specify thedestination file name (full path, e.g. C:\INFO\TEST.TXT) for theexported data (any 8-digit character string, followed by “.TXT*”; three,select the table that you will be exporting (from the pull-down menu).

See FIG. 29

*EXPORT DATA TYPE NOTE: Unlike the import process where you can importany one of three different types of data files (ASCII, EXCEL, LOTUS),the export process will output the data in an ASCII “comma-delimited”,flat file. That is the reason for the .TXT file extension that you willgive to the exported file name.

When the process has been completed, the dialog box will close and youwill be returned to the MAIN SWITCHBOARD.

TIP: As the exact exported file size will be unknown, we recommend thatyou create a temporary directory on your hard drive prior to copying itto a floppy disk. Should the file be 10 larger in size the 1.44 meg, youwill have the opportunity to “zip” or compress the file withoutreceiving any errors and having to start over.

Accident Report

Description: This form is the cornerstone for the SAFESTAR™ program. Itis the source for all accident related reports and graphs. The moreinformation you include, the more complete your reports will be.

Components: There are three primary and 2 secondary sections in theACCIDENT REPORT FORM:

-   -   SECTION # 1—Vital Statistics    -   SECTION # 2—Basic Accident Details    -   SECTION # 3—State First Report of Injury and OSHA 200 Log Report        Information    -   SECTION # 4—Secondary Causes/Conditions/Witnesses    -   SECTION # 6—State Exceptions

Special Note: There are two components to this report that areABSOLUTELY required: Last Name, and Date of Injury. Although important,the remaining fields may be completed at a 25 later time. Upon closingthe form, the program will check to determine whether data is containedin the Last Name field and the Date of Injury. If these fields are notcomplete, you must finish them prior to being allowed to exit theprogram.

How To Use: The Basic Procedure covers the following areas—

SECTION # 1—Vital Statistics

See FIG. 30

-   -   1. Select the Accident Report Form from the Accident Related        Switchboard    -   2. Tab once, or Click on, the Social Security # box (Highlighted        in Yellow) or (if you don't know the participant's Soc. Sec. #T)        tab once more to go to the Name Lookup Box.    -   3. Push the button with the arrow on the right side of the box.        You will see the entire list of saved social security numbers,        employee ID's or names & Soc. Sec. #'s.    -   4. Enter the first 2 -or- 3 digits or letters of the last name.        This will bring up the Soc. Sec. # or name that most closely        matches the first three numbers you entered.    -   5. If the number or name you are looking for appears, double        click on it in this field.

The program will search the employee/participant database and returnanswers to most of the vital information fields. Once the vitalinformation section has been completed, select Page Down to go to theReport Specifics section.

Note: At least the last name and locale (plant / or location) arerequired on this first screen.

SECTION #2—Basic Accident Details

How To Use: Complete the requested information, using the “Pull-Up”boxes for any of the listed categories. Note: It is important to note ifyou intend to produce the Accident Report By Period report, you willneed to select/include an item from the Accident Reminder category. Inaddition to the fields in this section, the following boxes have specialsignificance:

See FIG. 31

Is an Investigation Required?: If the accident meets your company'srequirements for an accident investigation, click on this box (an “X”will appear).

See FIG. 32

Is a First Report of Injury Required?: One of the last questions youwill encounter in the Report Specifics section, answering “Yes” willmake visible the FROI/OSHA control button on the screen. If the accidentis recordable, continue to the next section:

See FIG. 33

Sub-Section # 1—Secondary Causes/Conditions/Witnesses

In addition to the primary causes/conditions and witnesses entered intothis portion of the reporting process, the user also has the ability toadd secondary causes/conditions and witnesses in a separate form. Toaccess this screen, simply press the button located beneath the CAUSEentry box. Once in this screen,you may select as many additional itemsfrom the pull down menus. The next time you open this section, yourpreviously selected choices will be displayed in the summary boxesbelow.

See FIG. 34

SECTION # 3—State First Report of Injury and OSHA 200 Log ReportInformation

TIP—EMPLOYEE DESCRIPTION: If there is little or no variation between theCOMPANY ACCIDENT DESCRIPTION and this field, you can simplify theprocess by copying and pasting the company accident description from theprevious section (select copy from the Edit menu on the toolbar).

See FIG. 36

Sub-Section # 2: State Exceptions—

If the state to which the employee is registered (via Plant/Location #)requires additional information above thst which has already beenentered, an exceptions form will open and the user will be prompted tocomplete the appropriate fields.

See FIG. 36

OSHA 200 Log Information: Once this button is selected, you will beprompted to acknowledge whether or not this accident meets the criteriarequired for inclusion on the Federal OSHA 200 Log. If you select yes,the OSHA 200 Log section will be displayed.

See FIG. 37

The first section of the OSHA 200 Log includes a synopsis of theaccident as an Accident Recap in easy to read WHAT, WHEN, HOW BAD, & HOWLONG. This is provided to assist you in entering the one-line accidentdescription for the OSHA200 form. Remember, you have very little room inwhich to enter a description.

See FIG. 38

This section also contains a field for entering a unique case number aswell as navigation buttons that will take you to appropriate nextcategory (depending if this is an Injury or Illness).

Injury Section—If you have completed the DATE WORKER LEFT and DATEWORKER RETURNED as well as the SCHEDULED DAYS OFF fields in the OSHAAccident Section in the ACCIDENT FORM, SAFESTAR will calculate andcomplete the # of days lost categories in the injury section. The onlymanually entered fields in this section are the date of fatality and #of Restricted Work Days.

See FIG. 39

Illness Section—All of the required components for this section havebeen included in easy to enter on-screen fields. To complete, simplycheck the appropriate boxes / fields.

See FIG. 40

Advanced Accident Investigation

Description: Accident cases are added to this section if the“INVESTIGATION REQUIRED?“box in the ACCIDENT SPECIFICS section of theAccident Form has been selected. Designed for the accident investigatorwho has limited knowledge of a specific accident report, this formprovides a comprehensive analysis of all components (incl. statusreports, accident specifics, training and previous accident history, andcorporate performance analysis).

See FIG. 41

Components: Within the Advanced Accident Investigation form there arethree sections:

-   -   Vital Information    -   Accident Details    -   Training/Special Information

How to Use: Upon opening the form, the investigator will see the vitalinformation of the person having the accident as well as a visual,colored “Status” bar indicating at what stage various components of theaccident are in.

The next section details the accident specifics (what, where, when, howlong, how bad, etc.). It also contains a PROBABLE ROOT CAUSE field inwhich the investigator can add/modify the probable root cause of theaccident. Additionally, the investigator will see how many otheraccidents in SAFESTAR match each of the criteria (eg. nature/bodypart/condition, etc.)

See FIG. 42

Within the Training/Special Information Section, the investigator isprovided with four (4) primary components:

-   -   A complete training history of the employee (inc. Dates of        classes and scheduled re-training)    -   A complete accident history (inc. All other        accidents/dates/etc.).    -   Investigator Notes Section    -   An Accident Performance Analysis. This section calculates the        avg. number of accidents per employee, the number of accidents        that this employee has had and finally what “Percentage” of        performance (e.g. 50% or 300% of the company average).

TIP: Upon opening the Training/Special Information section, theinvestigator may close the “Investigator Note” box by “double-clicking”on the white box in the upper left-hand corner. To re-open this notebox, it will be necessary to go back to the Accident Specifics sectionand then re-open the Training/Special Information section.

See FIG. 43

Corrective Actions (Quick Entry)

Description: This form can be used a quick-reference for the programadministrator to be able to review those accidents for which nocorrective actions have been taken to date. It also serves as a “QuickEntry” screen for entering subsequent corrective actions once they havebeen completed. cl SEE FIG. 44

How to Use—records can be accessed either via use of the lookup box orby simply scrolling down the list via use of the vertical scroll bar onthe right side of the screen.

TIP: *Also See Corrective Actions Not Taken Report in the ReportsSection.

DMV Report Form

Description: This Department of Motor Vehicles (DMV) form allows for thereporting of vehicular accidents and all related components. Verycomprehensive, the DMV form includes a majority requested accident items(incl. driver, passengers, all vehicles, accident descriptions, weatherconditions, insurance information, hospitalization data, etc.)

See FIG. 46

How To Use: Upon opening the form, select the involved employee from thepull-down box on the left side of the screen. Once selected, allpertinent employee data will be downloaded into the “DRIVER 1” section.You may navigate easily between the screens by depressing theappropriate buttons.

TIP: For ease in form completion, you need only open/complete thosesections that are pertinent.

Department/Team Quick Entry Forms

Description: Much like the CORRECTIVE ACTIONS QUICK ENTRY form, thesetwo forms allow the user to quickly modify the department or teaminformation for all enrolled employees/participants.

See FIG. 46

How To Use: If a “blanket” change is being made to an entire departmentnumber/code, select the find & replace feature under the EDIT menu atthe top of the screen. Enter the number to find and then the number thatwill be the replacement and select REPLACE ALL in the options section.SAFESTAR™ will search and replace all department numbers and theirsubsequent department names simultaneously.

See FIG. 47

TIP: Prior to changing all affected records, you will be prompted toverify changes. Once changes have been made, they cannot be undone, butthe process can be repeated to replace the previous number/code that waschanged.

Monthly Hours Worked

Description: Found in the Company/Employee Related section, the MONTHLYHOURS WORKED entry form plays an important role in producing a dynamic“Master Accident Performance” report in the reports section. This reportwill calculate the incident/frequency/severity rates for a specifiedcompany or division.

See FIG. 48

Components/How to Use: Categorized first by year, then by locale, theMONTHLY HOURS WORKED form is divided into company/locale information andthen the months are categorized into quarters. Each quarter may beaccessed by selecting the appropriate buttons at the bottom of thescreen.

See FIG. 49

TIP: In order to produce a “Master Accident Performance” report thatwill calculate a “best-case” analysis through the end of the year, allmonths must be completed (even though the exact information may not beavailable). Providing estimates based on past year/month performance isa good way to project these performance numbers.

Safety Observations—Report Form

Description: The SAFETY OBSERVATIONS report form is designed forreporting non-recordable accidents (e.g. unsafe acts, near misses),unsafe conditions and safety suggestions.

See FIG. 60

Components: An abbreviated and modified version of the ACCIDENT REPORTFORM, there are only two primary components:

-   -   Vital Information    -   Report Specifics

See FIG. 61

How To Use: Much like the ACCIDENT REPORT FORM, at the opening screen,the user selects an employee name from the list (or may enter anon-employee in the appropriate boxes) and completes all relevant data.In the Report Specifics section, all basic information is entered andonce completed, the form is closed.

Safety Observations—Investigation Form

Description: The second phase of the SAFETY OBSERVATIONS section, theInvestigation Form picks up where the initial report left off.

See FIG. 62

Components/How To Use: In this form, the investigator will first bepresented with a vital statistics overview and component status review.In the subsequent screens, the incident details and opportunity todetermine a probable cause are provided. The last section involvesreporting of all actions taken and acknowledgments/work orders issued(where applicable).

TIP: *Also See: Safety Observations Report & Investigative Report in thereports section.

Training Class Enrollment Form

Within the TRAINING CLASS ENROLLMENT FORM, there are three sections:

-   -   Class Code/Description (incl. re-training interval)    -   Date of Class (inc. Date/Time, Instructor, Test Code, Location,        & Date Navigation Buttons)    -   Training Class Participants (inc. Quick Lookup)

See FIG. 63

How to Use:

-   New Classes—Open the form and select NEW to go to a new class    creation screen. Fill in all pertinent boxes and tab to the Date of    Class Section.-   Existing Class—Select an existing class code from the lookup box at    the top of the form. Once you have been moved to the selected    record, modify the data as needed (e.g. add new dates, enroll new    students-   Enrolling Attendees—Select an employee name from the NAME LOOKUP box    in the CLASS PARTICIPANTS section. Once selected, SAFESTAR will    lookup the employee's vital information and automatically complete    the remaining fields.

TIP: In order to navigate between class dates, select the Next Date orPrevious Date buttons to move back and forth in the class dates section.Select CREATE NEW DATE to add a new class date.

Re-Training Class Enrollment Form

Description: Once an employee/participant has been enrolled in a classfor which a RE-TRAINING interval has been listed, their name will appearon the re-training list, for the correct class/time period allotted inthe future. Although RE-TRAINING CLASS ENROLLMENT FORM appears verysimilar to the TRAINING CLASS ENROLLMENT FORM, the difference can befound when the NAME LOOKUP box is selected for a particular class, on aparticular date. If there are any persons who are scheduled forretraining on/before the date of the class, their names only will appearin the lookup box when it is opened. If this box is blank when opened,the indication is that no one is scheduled for training on/before thisclass' date.

See FIG. 64

Post-Training Test Creation Form

Description: The POST-TRAINING TEST CREATION FORM allows the user tocreate a customized post-training test within SAFESTAR.

Components: The components of this form include:

-   -   Test Name    -   Description    -   Question    -   Possible Answers (inc. Multiple-choice or true/false)    -   Correct Answer Identification

See FIG. 56

How To: In order to successfully create a post-training test, the usermay open this form and select “NEW” or work on an existing test. Afterthe test question has been created and possible answers entered, theuser need only to click on the button immediately to the left of thepossible answers, where the answer is correct. You may have only onecorrect answer per question. For True/False, leave the third box blankand enter TRUE as the first answer and FALSE as the second answer.

Post-Training Test Scoring Form

Description/How To: Once an employee or participant has completed andsubmitted their individual test for scoring, this form allows theprogram administrator to input the tested person's answers in the“ANSWER” box. Based on the inputted answers, the form will automaticallyevaluate the performance and return a score at the bottom of the screen.This form may be referenced at any time in order to review anemployee/participant's performance.

See FIG. 66

Test Question Summary

Description: More of a report that a form, this section will provide asummary of all created test questions for a given test. It is anexcellent place to review the work to-date on a particular test in asummary view.

See FIG. 67

Accident Cost Entry Form

Description: A manual entry screen that allows the user to input costsassociated with each applicable accident. This information is used inproducing a MASTER COST ANALYSIS management report that calculates theamount of product/service that will be required in order to pay for theaccident (inc. Short- & long-term costs).

See FIG. 68

How To Use: Within this form, you will input the identified cost items(direct medical, employee compensation, administration costs andestimated reserves). The initial costs sub-total will be calculatedautomatically. Because this is an automated function, it requires thatall preceding boxes be completed. Even if a category's value is $0.00,please enter a $0.00 amount in that box. These figures may be updated ormodified at the user's discretion.

TIP: This is a pre-requisite form for the Master Cost Analysis report.

Primary Product Definition

Description: This form is basically used as a “SETUP” form in which youenter your primary product/or service and input the indicated financialcategories.

See FIG. 69

TIP: It is a pre-requisite form for the Master Cost Analysis report.

ATTENDANCE FORM

Description: Completed in much the same way as the ACCIDENT REPORT form,this one screen ATTENDANCE FORM is used to track instances ofabsenteeism, tardiness, medical or family emergencies.

How To Use: After opening the form, simply select the correct Soc. Sec.# or name and fill in the appropriate boxes. Push Close when through.

See FIG. 60

OSHA200 Log Entry Form

Description: This form is used for adding/modifying/deleting thoseaccidents that were indicated in the ACCIDENT REPORT FORM as being OSHA200 recordable.

How To Use:

Entering/Modifying Information—Section # 1:

Upon opening, the program will display the OSHA200 Information form. Theonly required box for you to complete in this first section is theunique “CASE NUMBER” field. The other participant vital information willhave already been automatically entered from the Accident Report Form.

See FIG. 61

Accident Recap—

When selected, a synopsis of the accident will appear in the AccidentRecap screen in easy to read WHAT, WHEN, HOW BAD, & HOW LONG, in orderto assist you in entering the one-line accident description for theOSHA200 form.

See FIG. 62

Accident Statistics Injury/Illness—Section #2:

The section you will complete is dependent on whether the accidentinvolved an Injury or and Illness. Select the correct category from themain OSHA 200 information screen. As with all of the forms, check thecorrect boxes until all necessary portions are complete. When you arethrough, you may close the form.

See FIG. 63

Chapter 4

Reports Overview Group Report Name Description Accident RelatedAccident - Supervisors Produce an internal \Supervisor's Report Reportof Occupational Injuries and Illnesses\. Can also be used as an internalaccident report. Accident Analysis Defined Accident analysis based onuser- defined parameters (e.g. dates/types/ causes, etc.). AccidentReport - List of all accidents for which Corrective Actions Notcorrective actions have not been Taken implemented. Accident Report ByPeriod Detailed listing of all reported accidents that occur between twouser-specified dates. (Incl. Accident synopsis, persons in department,accident notices) Accident Synopsis by Provides a synopsis of allaccidents Period that occur between two user-specified dates. DMV ReportDepartment of Motor Vehicles - Traffic Accident and Insurance Report.This report gives accident details, vehicle, passenger, and insuranceinformation. Master Accident Comprehensive performance reportPerformance including: Mo Hrs Worked, Incidents, Frequency & SeverityRates. Master Accident Report Listing of all recorded accidents(Chronologically by Month & Alphabetical Participant Listing). OSHA -Yr. End Produce the OSHA Year-End Questionnaire Questionnaire sectionentitled \Cases with Days Away from Work\ for each applicable accident.User Parameter Defined OSHA 200 Log Annual OSHA 200 Accident Log. (Canbe parameter defined by Company/ Locale/Department) State First Reportof Injury Comprehensive, individual First Report of Injury (By State).User-Defined. Accident Related Accidents - Avg. Costs Calculates theAVERAGE COSTS by Graphs Injury. (BAR GRAPH) Accidents - By Body PartOverview of all accidents, sorted by BODY PART involved(BAR GRAPH)Accidents - By Day of the Presents an accident analysis by \Day Week ofthe Week\. (Pie-Chart) Accidents - By Department This graph shows theaccident totals by DEPARTMENT. (BAR GRAPH) Accidents - By DepartmentCalculates the percentage of (Percentage) accidents incurred bydepartment. (PIE CHART) Accidents - By Length of Accident breakdown byLength of Employment Employment. (PIE-CHART) Accidents - By Nature ofBreaks down accidents by NATURE of Injury INJURY. (BAR GRAPH)Accidents - By Specific This detailed graph shows accidents SafetyReminder Types by ACCIDENT REMINDER, breaking them down into the monthin which they occurred. (3-D AREA GRAPH) Accidents - By Time of Presentsan accident analysis by Day \Time of the Day\. (3D-Column) Accidents -Costs - Hi/Lo Presents all the accident claims (high- to-low) whoseCOSTS were over $100. (LINE GRAPH) Accidents - Monthly Totals Breaksdown total accident counts by MONTH. (LINE GRAPH) Attendance AttendanceReport By Detailed listing of all reported Related Period absenteeisminstances that occur between two user-specified dates, (incl. List ofall persons in department). Program/ Basic Employee Report Alphabeticallist of all enrolled Employee Related employees. Includes basicinformation: (Name, ID, Hire Date, Department, LOE). Master EmployeeList (By Employee list sorted alphabetically by Department) Departmentor Shift and last name. Includes the same data as the Master List.Master Employee List - By Employee list sorted alphabetically by TeamTeam. Master Employee Report Complete Alphabetical list of employees.Includes all personal data (address, phone, etc.). Safety SafetyObservations - Safety Observations report analysis Observations Analysisbased on user-defined parameters (e.g. dates/types/causes, etc.). SafetyObservations - Details all Safety Observation Corrective Not TakenIncidents for which corrective actions have not been taken. SafetyObservations - Safety Observation Report - Investigation InvestigationReport. (Incl. Recommended actions, final dispensation, work order no.)Safety Observations - Master SAFETY OBSERVATIONS Master Report IncidentReport Safety Observations - Master SAFETY OBSERVATIONS Nature ofIncident report by nature of incident (user- defined parameters) SafetyObservations - Analysis of preventative actions taken PreventativeActions for all SAFETY OBSERVATIONS reports. Safety Observations -Safety Observation Report - Report Confirmation/Response form. SafetyObservations - Produces a Visual-Status report of all Status ReportSafety Observations reports/ investigations on file. Note: It is anexcellent report for quick review. Safety Observations - SAFETYOBSERVATIONS report Synopsis synopsis. (Sorted by user-defined dates).Training Related Master Employee Training Alphabetical Listing of AllParticipants Report who have participated in Co. sponsored trainingclasses. (Incl. Name, Classes Attended, & Class Totals). Master SafetyReminder Alphabetical Listing of all injury Report Reminders currentlyon file. Master Training Class Alphabetical & Chronological listing ofReport all Employee Training Classes. (Incl. Class Code, Name,Description, & Participants). Re-Training Master Report MasterRe-Training Report: Shows scheduled re-training records for all enrolledemployees Training Class Notices Provides notices of Scheduled TrainingClasses. Parameter Defined by Class Specific. Training Class RosterCreates a Training Class Roster for use in tracking actual participants.Provides a space for signatures. Training Records - By Training reportby employee specific. Employee User Defined. Training Test IssuancePost-Training Class Tests by Class (user-defined). Issued a hard-copytest for each individual that attended the selected class(alphabetical). Workers Comp. Master Cost Analysis Comprehensive costanalysis of each accident. Incl. Amt of Product required to pay for anaccident claim. User- Def Incentive Program Length of Service - ByMaster Report - Length of Service. Administration Year Lists all personswhose length of service falls between the user-defined year range.Length of Service - By Length of Service - Anniversary Dates. Month Thismaster report lists all anniversary dates categorized by month. AccidentFree Master Report of those persons who Performance have performed“accident free” for a period of tim greater than indicated by the user.Birthday Analysis Birthdate Analysis. This report categorizes birthdatesby month for all employees.

The previous overview has been provided to outline/describe theavailable reports in SAFESTAR™. With exception of the following reports,each report may be accessed in the Preview or Print mode minimalspecification or without any additional entries.

Accident Related:

Accident Report 13 by Period (Report)

Description: A completely User-Defined report, the ACCIDENT REPORT BYPERIOD is very comprehensive. The report will generate a detailedlisting of any accidents that have occurred during that period (bydepartment or team) including an

-   -   Accident description    -   Accident type    -   Corrective action taken.

Immediately following the accident summary, a listing of all personsfrom that employee's department is provided. The final section producesan accident notice for each person in that respective department. Thisnotice outlines:

-   -   A general description (anonymous),    -   An accident type    -   Corresponding safety reminder for the specific type of injury.

See FIG. 64

How To Use: When you select this report you will be prompted to enterthe Period Start and Period End Dates (Include any mo/day/yr) as well asbe able to specify any one of five related categories, and specify bycompany/locale/department. Based on the information given in theseboxes, the program will search the accident files and create a reportthat lists any accidents (by dept.) and all persons in the department inwhich the accident occurred.

TIP: In order to produce the ACCIDENT NOTICES, a safety awarenessreminder must first be entered in the report specifics section of theACCIDENT REPORT FORM. This report is also one of the PRIMARY tools foradministering a successful and comprehensive SAFETY AWARENESS INCENTIVEProgram. *Also See the INCENTIVE RELATED Section on the ReportsSwitchboard.

Accident Analysis Defined

Description: This is one of the most comprehensive accident analysisreports in the system. Designed to replace most “ad-hoc” reportrequests, the ACCIDENT ANALYSIS DEFINED report allows the user todefine/request an accident analysis report based on one or all (in anycombination) from the following criteria:

-   -   Nature of Injury    -   Accident Type    -   Accident Cause    -   Accident Condition    -   Company    -   Locale    -   Department    -   Reporting Start & End Dates

See FIG. 65

State First Report of Injury

Description: A complete print-out of the individual state's “FIRSTREPORT OF INJURY”. Submitted to the state workers compensation division,this form eliminates the need to manually produce a carbon-form reportever again.

How To Use: You will be prompted to select a case from the pull downmenu. Once selected, the name and date for the person you just enteredwill be displayed in the confirmation boxes. From this point, you mayselect either the Preview or Print options.

See FIG. 66

Note: This report may contain graphic files that will cause it to take aconsiderable amount of time to print (2-5 minutes). Where required, an“Employee Receipt” will be automatically be included with the masterreport.

Depending on your internal policies for # of copies, you will need tomake multiple copies of the full State First Report of Injury report anddistribute to the appropriate departments.

OSHA 200 Log REPORT:

Description: This report produces the annual OSHA 200 Log (specified byCompany/Locale/Department).

How To Use: Enter the year to process at the prompt and

See FIG. 67

VERY IMPORTANT—In order to be able to even view this report, the HPIIPprint driver (*See the Configure Printers Section) must be installed.After the printer driver screens have been displayed, you will beprompted to enter the year as well as company/locale/department (whereapplicable).

Once the printer driver is loaded, the report will be displayed in thelandscape view, legal size (8½ in×14 in). Preview the informationon-screen. If any changes need to be made, you can make them in the“ENTER OSHA 200” form. REMEMBER to put a legal size piece of paper inthe printer prior to printing.

OSHA—Yr End Questionnaire

Description: Also known as the 200-S form, the OSHA—YR END QUESTIONNAIREreport reproduces the federally mandated form for reporting cases thatinvolved days away from work. When researched and completed manually,this function is made doubly hard by the additional fact that the scopeof the request varies from year to year and requests information only onaccidents that fall within a random month and days of the month period.

How To Use: At the prompt, enter the Year to Process, Starting & EndingMonths, and Starting and Ending Days.

See FIG. 68

Accident Related Graphs

Description: The ACCIDENT RELATED GRAPHS report section offers dynamic,graphical views (both by single year and multiple-year) of yourcompany's total accident related performances. With over 240 possible,different combinations, there is little information that is not coveredin this section.

How To Use:

Single Year—

-   -   1. Enter the year to process in the YEAR box at the top of the        form    -   2. Select a graph to view/print

Select any one of the three available options: Preview, Print, Design

See FIG. 69

Multiple-Year—

-   -   1. Depress the MULTIPLE YEAR COMPARISON button at the top of the        form.    -   2. Enter the starting year to process in the first YEAR box on        the Left    -   3. Enter the ending year to process in the second YEAR box on        the Right    -   4. Select a graph to view/print    -   6. Select any one of the three available options: Preview,        Print, Design

See FIG. 70

Design Option: In order to successfully modify the appearance of yourgraph, you need to be familiar with designing graphs found in mostMicrosoft programs (e.g. Word or Excel). When you select this option,the graph file that is displayed is not visible, but a blue instructionbox appears, follow these steps and you will be able to complete there-design process:

-   1. “Double-Click” in the main area of the graph (White Screen)-   2. Your view will be converted to the graph design screen (Graph is    made visible).-   3. You can click on any of the menu options (e.g. gallery, chart, or    format) and change the appearance, style, text or graphic types.-   4. When you are through making any changes, select “EXIT” from the    “FILE” menu. (Note: this is the only time you will ever select the    exit option from a FILE menu in SAFESTAR. In this instance, it is    being used only for exiting from the Microsoft Graph manager.-   5. You will be returned to the main area of the graph (White    Screen).-   6. If you have made any changes, upon closing the graphs, you will    be prompted to save those changes. Select Yes and Close the form.    Attendance Related Reports—    Attendance Report Period Analysis—

Detailed listing of all reported absenteeism instances that occurbetween a user-defined time period. Includes a synopsis of theabsenteeism incident and lists all of the persons who work in thedepartment with that individual.

Support Forms Required to Be Completed:

-   -   Attendance Report Form    -   Primary Product Defined (Workers Compensation Related)        Workers Compensation Related Reports:        Master Cost Analysis

Description: Also parameter defined, (e.g. one or all of the following:Nature of Injury, Cause, Condition, Accident Type, Company, Locale orDepartment), the user can produce this comprehensive cost analysis ofeach accident. This is very helpful when evaluating the “bottom-line”impact of any accident and then to translate it into “how much productor service” will we need to manufacture or support in order to pay fornot only the short-term “hard-costs”, but also what are the long-termramifications if We can't return this person to his/her position rghtaway.

See FIG. 71

Support Forms Required to Be Completed:

-   -   Accident Report Form (Accident Related)    -   Primary Product Defined (Workers Compensation Related)        Chapter 5        Utilities        Printer Configuration—

In order to be able to print the OSHA200 Annual Report, you mustinstall, or have loaded the HPIIP laser printer driver. This driver isaccessed through the Main group of the Program Manager. In MAIN, youwill find the computer icon labeled “CONTROL PANEL”. Double-clicking onthis icon will display the CONTROL PANEL options, one of which if thePRINTERS. Double-Click on this icon and select “Add”, following theinstructions on the screen. You will need to have disk # 6 of theWindows program disks. All other reports are set to print on yourdefault printer set through windows.

Repair & Compact

Besides running regular disk utilities on the entire system, werecommend that you run the REPAIR/COMPACT utility (found in theSAFESTAR™ Program Group).

Backup

You should back up the information in the SAFESTAR™ directory weekly(daily is preferred). There are several options available. As mentionedearlier in this manual, any of the disk utility programs, the DOSfunction “BACKUP” or Windows “BACKUP” (from the file manager) can beused successfully.

Troubleshooting

Message: “Not Enough System Resources to Update View”

Solution: Exit SAFESTAR™ and make sure all other Windows programs areclosed, then try again. If the problem continues, restart SAFESTAR™ andgo directly to the report or form and attempt to reopen.

Cause: This error message will occur most often on systems with only 4meg of RAM. You may want to consider upgrading the system memory to 6 or8 meg. Also, if you have had Windows open for an extended period of timeand have been running any of the standard memory-intensive programs(Word, Excel, Word Perfect, Access, etc.) you may be encountering aproblem with conventional resources. You can check this by exiting toPROGRAM MANAGER and viewing the ABOUT file under the HELP category. ThisABOUT screen will indicate the percentage of system resources available.Optimum performance with SAFESTAR™ can be achieved when there is atleast 60% available. If there is any less than this amount, exit PROGRAMMANAGER and restart Windows.

Message: “You must first enter a LOCALE # for this employee in theAccident Report form. Please enter the information before attempting tore-open this file”

Cause: This message occurs as a result of a missing locale # in theAccident Report form.

Solution: To correct this error message, re-open the accident form andenter a valid “LOCALE #” in the appropriate box.

Message: “You must have the DEVELOPERS version of Microsoft Graph!”

Cause: This message occurs when the user attempts to modify the designof a graph in the Accident Related Graphs section.

Solution: In order to complete this function, Microsoft OfficeProfessional must be loaded and active on the users system. This designcategory utilizes the graph engine included with this suite of products.The ability to modify the pre-built graphs is not a requirement. It hasbeen provided as a service to those persons who have the necessarysoftware to accommodate this request.

Given the above description of the present invention, it can be seenthat it includes a data flow as shown in FIG. 11. Specifically, a systemdatabase creator/modifier 76 operates on system database 52 a to createor modify system database 52 a. Creator/modifier 76 includes an inputform selector 78 that accesses database 52 a and, through VDT 20 andkeyboard 22/display cursor control system 24, allows the user to selectan input form for display on VDT 20. Once such an input form is selectedby selector 78, an input form formatter 80, operating in digitalprocessor 12, formats the selected form for display on VDT 20. Theselected is then displayed on VDT 20, and a system record editor 82,through keyboard 22 and display cursor control systems 24, allows a userto select specific records for viewing and editing through the selectedform, and input new records using the selected form.

An incident database creator/modifier is shown at 84, again operatingthrough digital processor 12. A system record extractor 86 extractspredefined records from system database 52 a, after which a systeminformation extractor 88, operating through VDT 20, keyboard 22 and/ordisplay cursor control system 24, extracts predefined information fromthe selected records, and allows the user to specify specificinformation for extraction. An incident record selector 90 operates onincident database 52 b, either before, while or after the system recordsand information are extracted at 86 and 88, to select a specificincident record for viewing or modification or creation. This viewing,modification or creation is performed by an incident record editor 92,operating through digital processor 12, RAM 16, VDT 20, keyboard 22and/or display cursor control system 24. Once the selected incidentrecords are edited, the information is rewritten to incident database 52b.

A report generator is shown at 94, again operating through digitalprocessor 12. Generator 94 includes a report format selector 96 thataccesses system database 52 a, and through VDT 20, keyboard 22 and/ordisplay cursor control system 24, allows a user to select a definedreport format. Once the report format is selected, a report formatter 98accesses and extracts information specified in the selected format fromdatabase 52, including system database 52 a and incident database 52 b,and manipulates the information to create a completed report. Thecompleted report is then produced through a computer output medium at100, such as a printer.

From the forgoing identification of the components of the presentinvention, the following methods and systems are included within thescope of the invention.

A computer-implemented process of reporting safety information stored incomputer memory is controlled by one or more user workstations 10. Theprocess includes the step of creating a system database 52 a stored incomputer memory 14/16, database 52 a including a plurality of definedlists of entries for selected variables and a plurality of definedformats for selected reports. The defined lists include information suchas a defined list of employees and a defined list of types of incidents.The defined formats include reports such as OSHA report 200 and DMV(Department of Motor Vehicles) accident reports.

The process also includes the step of creating an incident database 52 bstored in computer memory 14/16 by selecting an record from one or moreof the defined lists in system database 52 a and inserting the selectedentry or entries into a data record. This step can include or beconcurrent with the steps of accessing previously created incidentrecords, selecting ones of such records to match information insertedinto the current incident record, and displaying on the selected forminformation comparing the current record to the selected ones of thepreviously created records.

The process further includes the step of creating an incident report byselecting one of the defined formats from system database 52 a,extracting and manipulating information from incident database 52 b asdefined in the selected format from system database 52 a, and producingthe report on a computer output medium such as VDT 20.

Viewed somewhat differently, the invention includes a computer-assistedprocess of reporting safety information stored in computer memory. Thisprocess includes the step of creating a company database stored incomputer memory 14/16. The company database includes a defined list ofemployees and a defined list of types of incidents. The process alsoincludes the steps of selecting an employee from the company database,selecting a type of incident from the company database, and creating anincident database stored in computer memory by inserting the selectedemployee and type of incident into a data record. The process nextincludes the steps of formatting the incident database into a report andproducing the report on a computer output medium.

Viewed still differently, the invention includes a computer-aidedprocess of producing incident reports, the process comprising the stepof creating a system database 52 a stored in computer memory 14/16.System database 52 a includes a plurality of defined lists of entriesfor selected variables and a plurality of defined formats for selectedincident reports. The process further comprises the step of creating anincident database 52 b stored in computer memory 14/16 by selecting anentry from one or more of the defined lists in system database 52 a, andinserting the selected entry or entries into a data record. The processfurther comprises the step of creating an incident report, by selectingone of the defined formats from system database 52 a, extracting andmanipulating information from incident database 52 b as defined in theselected format, and producing the report on a computer output medium.

Described differently, the invention includes an incident reportingsystem 10. The reporting system comprises a system database 52 a storedin computer memory 14/16, including a plurality of defined lists ofsystem records of selected variables, and a plurality of defined reportformats for producing selected incident reports. A system recordselector 86 is provided for selecting one or more of the defined systemrecords, and an information extractor 88 is provided for extracting oneor more elements from the selected system record.

The reporting system 10 further comprises an incident database 52 bstored in computer memory 14/16, including one or more defined lists ofincident records of data. Each incident record describes one or moreaspect of a specific incident, and may contain one or more of theextracted elements from system database 52 a. A report format selector96 is provided for selecting one or more of the defined report formats,and a report formatter 98 is provided for extracting and manipulatinginformation from incident database 52 b as defined in the selectedreport format. The reporting system 10 further comprises a computeroutput medium through which the extracted and manipulated information isproduced in the selected report format.

Reporting system 10 further comprises an input form database 52 a 2/52 b2 including a plurality of defined input forms for prompting a user forinput to system/incident database 52. An input form selector 78 isprovided for selecting one or more of the defined input forms, and aninput form formatter 80 is provided for extracting and manipulatinginformation from system database 52 a as defined in the selected inputform. A user interface is provided for displaying the selected inputform and allowing a user to input information into one or more recordsof one or more lists of system database 52 a through the selected inputform.

INDUSTRIAL APPLICABILITY

The present invention is particularly applicable to the administrationand support of the industry process known as light duty/restrictedduty/recurrence of injury recording, analysis and reporting.

1. A computer-implemented process of reporting safety informationworkstation, comprising the steps of: creating a system database storedin computer memory, the system database including a plurality of definedlists of entries for selected variables and a plurality of definedformats for selected incident reports; creating an incident databasestored in computer memory by selecting an entry from one or more of thedefined lists in the system database, and inserting the selected entryor entries into a data record; and creating an incident report by:selecting one of the defined formats from the system database;extracting and manipulating information from the incident database asdefined in the selected format; and producing the report on a computeroutput medium.
 2. The computer-implemented process according to claim 1,wherein the defined lists include a defined list of employees.
 3. Thecomputer-implemented process according to claim 1, wherein the definedlists include a defined list of types of incidents.
 4. Thecomputer-implemented process according to claim 1, wherein the definedformats include an OSHA report
 200. 5. The computer-implemented processaccording to claim 1, wherein the defined formats include a Departmentof Motor Vehicles accident report.
 6. The computer-implemented processaccording to claim 1, further comprising the steps of: accessingpreviously created incident records; selecting one of the previouslycreated incident records to match information inserted into the incidentrecord being created; and displaying on the selected format informationcomparing the current incident record to the selected previously createdincident record.
 7. A computer-assisted process of reporting safetyinformation stored in computer memory, comprising the steps of: creatinga company database stored in computer memory, the company databaseincluding a defined list of employees and a defined list of types ofincidents; selecting an employee from the company database; selecting atype of incident from the company database; creating an incidentdatabase stored in computer memory by inserting the selected employeeand type of incident into a data record; formatting the incidentdatabase into a report; and producing the report on a computer outputmedium.
 8. An incident reporting system comprising: a system databasestored in a computer memory, the system database including a pluralityof defined lists of system records of selected variables and a pluralityof defined report formats for producing selected incident reports; asystem record selector for selecting one or more of the defined systemrecords; an information extractor for extracting one or more of thevariables from the selected system record; an incident database storedin a computer memory, the incident database including one or moredefined lists of incident records, wherein each incident recorddescribes one or more aspects of a specific incident; a report formatselector for selecting one or more of the defined report formats; areport formatter for extracting and manipulating information from theincident database as defined in the selected report format; and acomputer output medium through which the extracted and manipulatedinformation is produced.
 9. The incident reporting system according toclaim 9, further comprising: a user interface; an input form databaseincluding a plurality of defined input forms for prompting for input tothe system and incident databases through the user interface; an inputform selector for selecting one or more of the defined input forms; andan input form formatter for extracting and manipulating information fromthe system database as defined in the selected input form.